House of Commons Parliamentary Papers
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Help: My Archive: Saved Records


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What is the Saved Records page?

The Saved Records page lists all the bibliographic records you have saved to My Archive. It allows you to store records beyond a single session, view the full record, annotate them, email, print or download the list, or remove records from your list.

Each entry in the list consists of:

All records are selected by default.

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Viewing the full record

You can view the full record for any item you have added to your Saved Record list.

  1. Click the underlined title of the record you want to view.
You will be taken directly to the relevant page in HCPP.

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Emailing records

You may wish to select records on the Saved Records page and email them to yourself or others.

  1. Click the Select this item checkbox for the record(s) you wish to email

    or

    Click the Select/Clear all items on this page box above the list if you wish to email all records in the list

  2. Click the Email link above the list to open the Email Records page.

Note: you must select the records you wish to email before accessing the Email Records page.

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Printing records

You may wish to select records on the Saved Records page and print them.

  1. Click the Select this item checkbox for the record(s) you wish to print

    or

    Click the Select/Clear all items on this page box above the list if you wish to print all records in the list

  2. Click the Print View link above the list to open the Print View page.

Note: you must select the records you wish to print before accessing the Print View page.

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Downloading records

You may wish to select records on the Saved Records page to download or export them.

  1. Click the Select this item checkbox for the record(s) you wish to download or export

    or

    Click the Select/Clear all items on this page box above the list if you wish to download or export all records in the list

  2. Click the Download link above the list to open the Download Citations page.

Note: you must select the records you wish to download or export before accessing the Download Citations page.

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Deleting records

  1. Click the Select this item checkbox for the record(s) you wish to delete

    or

    Click the Select/Clear all items on this page box above the list if you wish to delete all records in the list

  2. Click the Remove link above the list to remove all the records from the page.

Note: you must select the records you wish to remove before clicking the Remove link.

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Is there a limit to the number of records I can save?

HCPP allows you to save 200 records. If you already have 200 records saved and you click the Save in My Archive link, you will be shown the list of the records you have saved and asked to delete some records:

  1. Click the Select this item checkbox corresponding to the record(s) you wish to delete.

  2. Click the Remove link above the list to delete the selected record(s).
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Adding a note to a saved record

You may wish to append an explanatory note to a saved record entry. Once you have created a note you can then view, edit, or delete it at any time. You can also email it as part of a saved record entry to yourself or others.

  1. Click the Add note link for the relevant saved record entry to open the Edit Note page.

  2. Type in your text. Note that there is a maximum limit of 255 characters.

  3. Click the Save note button to return to the Saved Records page saving your note,

    or

    Click the Delete note link to return to the Saved Records page and remove your note.

An Edit note link appears for the relevant saved record entry after a note has been created and the text of the note is displayed below this link. Click the Edit note link to edit or delete an existing note.

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Logging out

Your saved records are one of the access-controlled features of HCPP, so that only the records you save are added to the list.

To ensure that no-one else uses your saved records whilst you are away from your computer, we recommend that you log out from the Saved Records page when you have finished using it:

  1. Click the Log out of My Archive link at the top of the page.
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